Section 1: Your Current HR System

1. What type of HR system do you use today?

On-premises (installed on-site)Cloud-based (hosted off-site)Manual Process

2. What are the main tools you use in HR? (Check all that apply)

Core HRBenefit AdministrationTime and leave managementPayrollRecruitingPerformance managementOther

If you selected "Other," please specify:

3. Do you have any customizations in your current system?

Examples: unique fields, extra workflows, etc.

YesNo

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Section 2: Managing HR Data

1. Where do you keep HR data?

Spreadsheets (e.g., Excel)Database systemOther

If you selected "Other," please specify:

2. How reliable and up-to-date is your data?

Very reliableMostly reliableNeeds improvement (frequent issues)

3. Do you often need to clean or update data?

Yes, regularlySometimesRarely

Section 3: HR Functions and Needs

1. What HR processes are essential for your team? (Check all that apply)

Employee hiring and onboardingPayroll processingTime and attendance trackingEmployee self-service (letting employees manage some info themselves)Other

If you selected "Other," please specify:

2. How do you use reports or data insights?

Regularly for decisionsOccasionallyRarely

3. How do employees access HR services?

Self-service portal or appContact HR directlyOther

If you selected "Other," please specify:

Section 4: Integrations and Technical Needs

1. Does your HR system connect to other systems?

Yes, it connects to finance/payroll/other systemsNo, it's mostly standalone

2. Are there specific reports you need from HR?

List key reports, like monthly headcount or turnover reports.

3. Do you need real-time data sharing between systems?

Yes, real-timeNo, only periodic updates

Section 5: Your Organization’s Cloud Readiness

1. How familiar is your team with using cloud tools?

Very familiarSomewhat familiarNot very familiar

2. Would your team need training for the new system?

YesNo

3. What concerns do you have about moving to the cloud?

Examples: cost, security, system complexity, data privacy

4. How many users do you have?

Please leave this field empty.

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